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Empwr.ai Quick Start Guide

Overview of how to get started with Empwr.ai with videos

Updated over 2 weeks ago

Getting Started with Empwr.ai

Empwr.ai is your AI-powered meeting assistant that automatically joins meetings, creates detailed outcomes, and helps you stay organized across projects.


Step 1: Connect Your Calendar

Connecting your calendar enables automatic meeting scheduling and powers your personalized briefings.

To connect your calendar:

  1. Click "Connect Calendar"

  2. Grant Empwr.ai the necessary permissions

  3. You'll be redirected back to your homepage once connected


Step 2: Configure AI Assistant Settings

Control how and when the Empwr.ai Assistant joins your meetings.

To adjust auto-join settings:

  1. Go to Settings from your dashboard

  2. Under Calendar Integration, select your Auto-join Configuration:

    1. All meetings: Assistant joins all meetings on your calendar

    2. Only meetings I create: Assistant only joins meetings you organize

    3. None: Connect calendar for briefings only - no auto-joining (You must manually toggle which meetings you want the Assistant to join in the 7 Day Calendar)

      1. This option is only available with paid Empwr.ai accounts. Contact us at [email protected] to get set up.

Manual meeting invites:

  • Add [email protected] to any meeting to manually invite the Assistant

  • The Assistant may still appear in meetings where others have invited it, even with "None" selected


Step 3: Understanding Meeting Permissions

When the Assistant joins:

  • After the call starts, you'll receive a permission prompt asking to Accept or Deny the Assistant from joining the call

  • The Assistant will not automatically join the call, it must be admitted by someone on the call

  • If no response is given within the timeout period, the Assistant won't join and no meeting summary will be generated

Privacy and sharing:

  • Meeting outcomes are only visible to original meeting participants

  • External participants have limited access to meeting content

  • Use the Share feature or Copy Link for controlled external sharing


Managing Meeting Outcomes

Accessing your meeting outcomes:

  1. From your dashboard, click on any meeting under Recent Meetings

  2. View the complete outcome including:

    1. Meeting summary and key insights

    2. Action items with assignments

    3. Decisions made during the meeting

    4. Risks and opportunities identified

    5. Topics discussed and people mentioned

Sharing meeting outcomes:

  • Enter email addresses in the Share section for direct sharing

  • Use Copy Link in the top right for shareable links

  • Review content before sharing with external stakeholders or clients

Providing feedback:

  • Leave feedback directly on meeting outcome pages

  • Your feedback will help improve AI accuracy over time


Email Notifications

Empwr.ai sends helpful email briefings to keep you prepared and informed.

Weekly Digest (Mondays):

  • Look ahead at your upcoming week

  • Recap of previous week's key meetings

  • Pre-meeting briefs for scheduled meetings

Daily Brief:

  • Today's meeting schedule with context

  • Preparation materials for upcoming meetings

  • Relevant updates from ongoing projects

To manage email settings:

  1. Go to Settings

  2. Toggle Weekly Digest and Daily Brief ON/OFF as needed


Using the 7 Day Calendar

The 7 Day Calendar provides a week-ahead view of your meetings with powerful management controls.

Accessing the 7 Day Calendar:

  • Available on your main dashboard

  • Shows upcoming meetings for the next 7 days

  • Displays meeting context and preparation materials

Managing individual meetings:

  • Toggle auto-join ON/OFF for specific meetings using the controls next to each meeting

  • Override your global auto-join settings for individual meetings

  • See which meetings have pre-meeting briefs available

Pre-meeting preparation:

  • Click on any meeting to access pre-meeting briefs

  • Review suggested talking points and context

  • Get insights from related previous meetings and project history

Meeting status indicators:

  • Visual indicators show which meetings the Assistant is scheduled to join

  • Easy identification of meetings with available preparation materials

  • Quick access to meeting-specific controls and settings


Delaying and Hiding Meeting Outcomes

For sensitive meetings or when you need time to review content before sharing, Empwr.ai offers outcome delay controls.

Delaying Meeting Outcomes

Meeting Review Period

  • As a meeting owner, you can enable a 1-hour review period to preview outcomes before they're shared with participants

  • During the 1-hour review period, only you can see the meeting outcomes

  • You can add commentary or corrections before releasing the outcomes

Delaying Meeting Outcomes

  • Navigate to your homepage where you'll see the "7 Day Calendar" section

  • Find the meeting you want to delay outcomes for

  • Toggle on "Delay the outcome so I can review"

  • The meeting outcome will be shared with participants 1-hour after the meeting

What Happens When You Delay

  • Only you (the meeting owner) will see the meeting outcomes initially

  • Other attendees will see the meeting outcome as “Hidden” and will not be able to access the content

  • You'll get a preview notification to review the content before it's shared

  • You can add commentary during the review period

  • Outcomes auto-publish after the 1-hour review period expires

Hiding Meeting Outcomes

All meeting participants can hide a meeting outcome, but only the meeting owner can unhide it once it’s hidden.

How to hide:

  • Go to the meeting outcome page

  • Click "Hide Outcome"

  • Confirm - outcome becomes private instantly

  • To unhide: Click "Unhide Outcome"

What Happens When Non-Owners Hide

When someone other than the meeting owner hides an outcome:

  • Meeting owner gets notified that someone hid the outcome

  • Only the meeting owner can unhide it later

  • Immediate privacy - outcome becomes inaccessible to all attendees

Steps to Unhide

  • Navigate to the hidden meeting - you'll see a page with "Meeting outcome hidden" message

  • Click "Unhide Outcome" in the top navigation bar

  • Outcome becomes visible immediately to everyone on the attendee list

What Happens When You Unhide

  • Full access restored: All attendees can now view the meeting summary, action items, and decisions

  • No new notifications sent: Attendees won't receive catch-up emails about the unhidden outcome

  • Attendees must check manually: People need to visit Empwr.ai to see the restored content

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